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Repertory Singers Executive Director Search

Repertory Singers Executive Director Search

Applications are now open for the permanent part-time job of Executive Director for Repertory Singers. The job description and qualifications are below.  A cover letter and resume are required to apply.


THE ORGANIZATION:  Southern Oregon Repertory Singers in a non-profit performing arts organization entering its 32nd year.  Led by Dr. Paul French, Music Director, the 60-voice auditioned semi-professional chorus consists of both paid and unpaid singers.  The 2017-18 season is comprised of four concerts with two performances each at the 440-seat Southern Oregon University Recital Hall as well as a three- performance collaborative concert with Rogue Valley Symphony.  There is an active Board of Directors.  The organization is financially sound, generates a surplus, and has financial reserves.

JOB TITLE:  Executive Director, Part-time, Permanent, 20 hours per week average.

SEARCH TIMELINE: Open until filled.

REPORTS TO:  President of the Board.

FLEXIBLE:  Works from home using own laptop and phone.  Reimbursement for expenses.  Flexible hours include evenings, weekends and special events.

COORDINATES WITH:  Part-time Music Director, contracted Ticketing and Business Manager, Advertising and Marketing Contractor, House Manager, Outreach Director, Graphic Artist, Concessions Representative, Volunteer Coordinator, the Board of Directors and others as needed.

MANAGES:  All professional administrative contractors. Executive Director has hiring authority in consultation with the Executive Committee. Present contractors continue through their terms with consideration for renewal.

COMPENSATION:  $25,000 annually, no benefits.

JOB SUMMARY:  The Executive Director is responsible for managing the human and financial resources of Southern Oregon Repertory Singers in order to achieve the organization’s mission.  To that end, the Executive Director is responsible and accountable for all administrative aspects of the organization, implementing policies set by the Board of Directors. The Music Director is hired directly by the Board and provides artistic leadership. The Executive Director will implement the strategic plan and be responsible for the budget.


1.  OPERATIONS – Responsible for leading in a manner that supports and guides the organization’s mission as defined by the Board of Directors: “To promote the performance, development and appreciation of high quality choral music.”  Works with the Board to ensure the mission is fulfilled through programs, communications and strategic planning. Supports a strong Board of Directors, serves as staff of each committee, works with the President and Committee Chairs on agendas and minutes and building Board involvement with strategic direction.  Attends all Committee and Board Meetings. Responsible for communicating effectively with the Board and providing in timely and accurate manner information necessary for the Board to function properly and to make informed decision.

2.  FUNDRAISING – Working with the Board, responsible for fundraising for the organization. Maintains and expands fundraising activities to support existing and future program operations.  Works with Board on identification and cultivation of donors.  Develops and oversees acknowledgement and record keeping. Has hands-on responsibility for working with the Board to plan and implement the development program including sponsorships, annual and special appeals and the Legacy and Endowment Program.  Assists with implementing the special events of the Development Committee.  Looks for grant opportunities, writes and manages the grants program. Develops materials for development appeals and the concert programs. Attends all fundraising events.  With a projected budget of $180,000 for 2017-18, $110,000 is obtained through fundraising with the expectation that this amount will increase in the future.

3.  COMMUNICATIONS – Works with Advertising and Marketing Contractor to oversee and approve annual PR and promotion plan and materials including web presence and social media.  Works with Advertising and Marketing Consultant, Ticketing and Business Manager and Graphic Artist to oversee season renewals, brochures and other materials. With Graphic Artist, prepares development mailings and materials. Coordinates with Ticketing and Business Manager on printing and mailing. Acts as representative and spokesperson for the community and grant sources.  Represents the organization in negotiations with other organizations. Attends all concerts and events.

4.  FINANCE – Responsible for overseeing finance, administration and fiscal integrity of the organization’s $180,000 budget.  Works with the Board and Staff to prepare annual budget for approval by the Board.  Recommends timelines and resources needed to achieve strategic goals.  Works with contractors to develop and implement a marketing plan for subscription campaigns and for individual performances, using appropriate advertising and publicity to achieve maximum season and single ticket sales. Responsible for fiscal management that generally anticipates operating within the approved budget and insuring maintenance of the organization in a positive financial position. Works with the Board to insure good stewardship of financial resources following Board policies and guidelines.

5.  ADMINISTRATION AND MANAGEMENT – Responsible for effective administration of operations, coordinating with staff, contractors and volunteers. Responsible for hiring, evaluation and retention of human resources in compliance with the law. Reviews and approves contracts, agreements and other instruments entered into and on behalf of the organization.  In association with the Business Manager, maintains the business records of the organization. Assists Music Director preparing contracts for musicians; negotiates and executes individual contracts according to approved budgets and policies set by the Board.  Together with the Music Director, recommends to the Board appropriate education initiatives and implements them. Fulfills housing requests for visiting artists.

BA degree with at least 3 years of proven non-profit management experience with track record of effectively leading organization, staff and volunteers.
Excellence in organizational management with the ability to work with staff, coordinate with contractors, set and achieve strategic objectives and manage a budget
Past success working with a Board of Directors with the ability to cultivate existing Board Member relationships.
Strong marketing, public relations and fundraising experience with the ability to engage a wide range of stakeholders.
Strong written and verbal communication skills including grant writing.
Must write well and use grammar correctly.
A persuasive and passionate communicator with excellent interpersonal skills.
Multidisciplinary technical skills.
Skilled project manager.
Detail oriented.
High quality standards.
Familiarity and interest in choral music and the arts an asset.
Willingness and ability to work with uneven work flow.

Please refer applicants and submit resumes to Phyllis Fernlund at [email protected].

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